Job Title: Commercial Administrator
Company (Location): Blackwood Engineering Ltd (Oakdale)
Reports to: Commercial Manager
Role type: Full-time, permanent, 39 hours/week
Key Purpose of the Role:
The Commercial Administrator is responsible for ensuring the efficient and professional delivery of administrative processes to support the day to day running of a busy commercial office and the Commercial Team. This includes, but is not limited to, administration of contractual documentation and correspondence, management of data, maintenance of contract trackers, preparation of reports, and contractual archiving. Attention to detail important.
Key Responsibilities:
Work as a member of the Commercial Team by maintaining administrative processes and procedures to support the department. Tasks include but are not limited to:-
· Maintenance of the CRM and ERP systems, as well as trackers in Excel
· Document and Data management
· Preparing of Cost Analysis
· Preparing of quotations
· Indexation Trackers
· Miscellaneous Quotations
· Customer Mapping
· Order Entry
· Customer Prospecting
· Act as a focal point of contact for the Commercial Team to receive, create and distribute incoming enquiries to the Commercial Account Managers.
· Assist with all manner of cost recovery including Shipping Surcharges, Excess Stock, Tooling Modifications
· Assisting the marketing department with TV Screens Project, Data Analytics, Social Media, Website, etc. as required.
· Create weekly sales reports, forecast and tonnage (requires a few hours every Friday)
· Shipping contract/market split – monthly
· Live Cost of sales – keeping the inputs up to date
· Margin forecast
Experience & Knowledge:
Essential: Microsoft Packages including Excel, Word, Outlook and Teams
Desirable: Previous use of CRM or ERP system, Experience of working in a dynamic office environment. Content writing. Exposure to commercial work experience.
Skills:
· Excellent organisation and communication skills, both written and verbal
· Numerically astute
· Attention to detail and accuracy
· Ability to communicate effectively at all levels through different mediums
· A high degree of personal initiative, responsibility and commitment, coupled with integrity and enthusiasm
· Ability to maintain a high level of confidentiality
· Ability to cope with urgency, pressure of work, prioritising and to remain flexible within a rapidly changing environment
This role may suit a recent UK business graduate looking to gain a career opportunity within a global organisation based in South East Wales.
Starting Salary:
£24,762 - £26,500 (Dependent on experience)
Proposed Start Date:
We propose a July or August start date, but can be flexible to ensure we find the right candidate. September would be the latest start date possible to enable us to carry out initial training.
Applications
Applications are invited with an up-to-date CV detailing your qualifications and experience/hobbies, and a covering letter detailing why you feel you are the best person for this role. The contact details of at least one referee will be needed, along with a full UK drivers’ licence.
This is not a sponsored role so not suitable for overseas graduates studying in the UK.
Teitl y Swydd: Gweinyddwr Masnachol
Cwmni (Lleoliad): Blackwood Engineering Ltd (Oakdale)
Adrodd i: Rheolwr Masnachol
Math o rôl: Llawn amser, parhaol, 39 awr/wythnos
Pwrpas Allweddol y Rôl:
Mae’r Gweinyddwr Masnachol yn gyfrifol am sicrhau cyflwyno effeithlon a phroffesiynol prosesau gweinyddol i gefnogi gweithrediadau dydd-i-ddydd swyddfa fasnachol brysur a’r Tîm Masnachol. Mae hyn yn cynnwys, ond heb fod yn gyfyngedig i, weinyddu dogfennau a gohebiaeth gontractiol, rheoli data, cynnal traciwr contractau, paratoi adroddiadau, ac archifo contractau. Mae sylw i fanylion yn bwysig.
Prif Gyfrifoldebau:
Gweithio fel aelod o’r Tîm Masnachol drwy gynnal prosesau a gweithdrefnau gweinyddol i gefnogi’r adran. Mae’r tasgau’n cynnwys, ond heb fod yn gyfyngedig i:-
· Cynnal systemau CRM ac ERP, yn ogystal â thraciwr mewn Excel
· Rheoli Dogfennau a Data
· Paratoi Dadansoddiad Costau
· Paratoi dyfynbrisiau
· Traciwr Mynegeio
· Dyfynbrisiau Amrywiol
· Mapio Cwsmeriaid
· Mewnosod Archebion
· Rhagweld Cwsmeriaid
· Gweithredu fel pwynt cyswllt canolog i’r Tîm Masnachol i dderbyn, creu a dosbarthu ymholiadau i Reolwyr Cyfrifon Masnachol
· Cynorthwyo gyda phob agwedd ar adennill costau gan gynnwys Gordaliadau Cludo, Stoc Dros Ben, Addasiadau Offer
· Cynorthwyo’r adran farchnata gyda Phrosiect Sgriniau Teledu, Dadansoddeg Data, Cyfryngau Cymdeithasol, Gwefan, ac ati, yn ôl yr angen
· Creu adroddiadau gwerthu wythnosol, rhagolygon a thunnellau (yn gofyn am ychydig oriau bob dydd Gwener)
· Rhannu contractau cludo / marchnad – misol
· Cost fyw gwerthiant – cadw’r mewnbynnau’n gyfredol
· Rhagolygon ymyl elw
Profiad a Gwybodaeth:
Hanfodol: Pecynnau Microsoft gan gynnwys Excel, Word, Outlook a Teams
Dymunol: Profiad blaenorol o ddefnyddio system CRM neu ERP, Profiad o weithio mewn amgylchedd swyddfa deinamig. Ysgrifennu cynnwys. Profiad masnachol.
Sgiliau:
· Sgiliau trefnu a chyfathrebu rhagorol, yn ysgrifenedig ac ar lafar
· Meddu ar allu rhifol da
· Sylw gwych i fanylion a chywirdeb
· Gallu cyfathrebu’n effeithiol ar bob lefel ac ar wahanol gyfryngau
· Lefel uchel o fenter bersonol, cyfrifoldeb ac ymrwymiad, ynghyd â gonestrwydd a brwdfrydedd
· Gallu cynnal cyfrinachedd ar lefel uchel
· Gallu ymdopi ag argyfyngau, pwysau gwaith, blaenoriaethu a bod yn hyblyg mewn amgylchedd newidiol yn gyflym
Efallai y bydd y rôl hon yn addas i raddedig busnes diweddar o’r DU sy’n chwilio am gyfle gyrfa o fewn sefydliad byd-eang sydd wedi’i leoli yn Ne Ddwyrain Cymru.
Cyflog Cychwynnol:
£24,762 - £26,500 (Yn dibynnu ar brofiad)
Dyddiad Cychwyn Arfaethedig:
Rydym yn cynnig dyddiad cychwyn ym mis Gorffennaf neu Awst, ond gallwn fod yn hyblyg i sicrhau ein bod yn dod o hyd i’r ymgeisydd cywir. Medi fyddai’r dyddiad cychwyn diweddaraf posib i’n galluogi i gynnal hyfforddiant cychwynnol.
Ceisiadau
Gwahoddir ceisiadau gyda CV diweddar yn nodi eich cymwysterau a phrofiad/hobïau, ac ynghyd â llythyr eglurhaol yn esbonio pam eich bod yn teimlo mai chi yw’r person gorau ar gyfer y rôl hon. Bydd angen manylion cyswllt o leiaf un canolwr, ynghyd â thrwydded yrru lawn y DU.
Nid yw hon yn rôl wedi’i noddi felly nid yw’n addas i raddedigion tramor sy’n astudio yn y DU.
